Coworking spaces are no longer just about desks and Wi-Fi. To attract and retain members, they need to offer amenities that enhance productivity, comfort, and community. Here’s what every modern coworking space should provide:
- Fast Internet: High-speed, secure, and reliable internet with backup connections.
- Ergonomic Furniture: Adjustable desks and chairs for health and productivity.
- Meeting Rooms: Equipped with advanced AV systems, clear audio, and intuitive tech.
- Coffee Bar & Kitchen: Spaces for socializing and recharging with quality beverages and snacks.
- Wellness Facilities: Fitness centers, yoga studios, and meditation rooms for physical and mental health.
- Outdoor Work Areas: Comfortable, tech-enabled spaces to work in fresh air.
- Digital Management Systems: Tools for desk booking, visitor tracking, and resource management.
- Networking Spaces: Shared areas and events to connect and collaborate.
These features are essential for creating coworking spaces that meet the needs of today’s professionals. They boost satisfaction, productivity, and networking opportunities, ensuring members thrive in their work environment.
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1. Fast Internet and Network Infrastructure
High-speed internet is essential for any coworking space. Professionals often work on tasks that require significant data usage, so reliable bandwidth is non-negotiable. Let’s break down the speed requirements and key metrics for such environments.
The Federal Communications Commission (FCC) suggests at least 25 Mbps download and 3 Mbps upload speeds for basic telecommuting [5]. However, coworking spaces need much higher speeds to accommodate multiple users and activities. Here’s a quick guide:
| Number of Users | Minimum Speed Required | Supported Activities |
|---|---|---|
| 5–10 | 75 Mbps | Video streaming, file sharing, POS transactions |
| 10–15 | 150 Mbps | Cloud computing, video conferencing, data backups |
| 20–30 | 500 Mbps | Multiple-server hosting, constant cloud operations |
| 30+ | 1 Gbps (1,000 Mbps) | Enterprise-level operations with minimal interruptions |
A stable network is just as important as speed. To ensure smooth operations, aim for ping rates below 50 ms and jitter under 10 ms. This helps maintain seamless video calls and uninterrupted workflows [6].
Security is another must-have. Use enterprise-level firewalls, encryption, and regular updates to safeguard sensitive data. Training users on safe internet practices can also reduce risks of cyberattacks.
For added reliability, consider redundant internet connections and strategically placed access points. Pairing these with high-quality networking equipment ensures the system can handle a variety of business needs without hiccups.
Finally, keep an eye on performance by regularly testing speeds with tools like Speedtest or Fast.com. This helps identify and address issues before they affect users.
2. Adjustable Desks and Seating
Ergonomic furniture is a must-have for modern coworking spaces, as it supports different work styles while promoting health and productivity. Height-adjustable desks, for example, allow users to switch between sitting and standing. Studies show standing for 180 minutes after lunch can reduce blood sugar spikes by 43%, and alternating positions every 30 minutes lowers them by an additional 11.1% [7].
These desks also help alleviate discomfort. Over just four weeks, they can reduce upper back and neck pain by 54%. After a year, productivity can increase by 65%, and 87% of users report feeling more energetic each day [7][8].
For seating, look for chairs with adjustable height and seat depth, a responsive tilt mechanism, solid lumbar support, breathable materials, and a swiveling base with rolling casters. These features ensure comfort and adaptability throughout the workday.
Dr. Elizabeth Garland, Associate Professor at the Icahn School of Medicine at Mount Sinai, highlights the importance of adjustable desks:
“What makes this study different from any other standing-desk study – which is also what made it worthy of peer review and publication – is the combination of its long duration and its inclusion of complementary qualitative data” [8].
Balancing sitting and standing is key to reducing the risks of prolonged sitting. Research shows this approach can lower the risk of heart disease and decrease upper body discomfort by up to 47% [7][8].
Lynne Sullivan, Director of Steelcase Wellbeing Consulting, emphasizes the broader impact:
“The health of any organization is dependent on the wellbeing of its most important asset – its employees. This standing desk study proves that adjustable workstations are an essential part of a workplace that considers the physical, cognitive and emotional wellbeing of its people.” [8]
Focusing on ergonomics lays a strong foundation for creating coworking spaces that truly enhance the work experience.
3. Professional Meeting and Conference Rooms
Professional meeting rooms in coworking spaces go beyond basic digital and ergonomic features, offering tools that encourage effective collaboration.
To support both in-person and remote participants, modern meeting rooms need advanced AV systems. Poor audio quality remains a common issue for over half of professionals during meetings [11]. Integrated audio systems that provide clear sound while reducing background noise and echo are essential.
One standout solution is the Meeting Owl 4+, which uses AI to improve the meeting experience [9]. Erin Fox, Chief Administrative Officer at Fortress Fire Retardant Systems, highlights its ease of use:
“The Meeting Owl and the Meeting HQ are an all-in-one solution, which makes it easier for everyone in our office to use the technology when they need to.” [9]
For organizations that rely heavily on visual aids, integrating advanced whiteboard technology is a game-changer. Marc Boucher, Director of Library and Academic Services at Lake Superior State University, shares:
“Content on the whiteboard is so important to both our teachers and students. With the Whiteboard Owl, remote students can now truly engage with that content.” [9]
Comfortable lighting and good acoustics also play a big role in boosting productivity [10]. Meeting rooms should include adjustable lighting and sound-dampening materials. Rory Sutherland, Vice Chairman of Ogilvy, stresses the importance of simplicity in technology:
“There’s no weird software required, and there are no remote controls that go missing.” [9]
Standardizing conference room technology ensures users can focus on their work instead of troubleshooting tech issues [11]. As Kramer puts it:
“Attendees should be free to focus on the work itself and not on the technical aspects of starting and running meetings.” [12]
Key features like high-speed internet, auto-focus webcams, and intuitive control systems [11] equip coworking spaces to handle everything from small team discussions to large client presentations while maintaining a professional environment.
4. Coffee Bar and Kitchen Access
Coworking spaces aren’t just about desks and Wi-Fi – they’re also about creating spaces that encourage connection and comfort. Hospitality areas, like coffee bars and kitchens, play a big role in boosting both productivity and interaction.
A coffee bar is more than just a caffeine stop; it’s a gathering place. Research suggests that having an on-site coffee bar promotes a healthier work atmosphere by fostering social connections [14]. In fact, quality coffee service is often seen as just as important as high-speed internet in coworking environments [15].
Modern coworking spaces have stepped up their game, moving beyond simple coffee makers to fully equipped beverage stations. A well-rounded coffee bar should:
- Offer various brewing options like drip coffee, espresso, and pour-over
- Include premium tea selections
- Feature trendy drinks such as cold brew and kombucha
- Provide filtered water stations for convenience
“Our business lounges and cafes are the beating heart of our workspaces. They are spaces where members and their guests can gather, socialize and work.” [13]
This quote perfectly captures how these spaces balance collaboration and individual work, emphasizing the sense of community within coworking environments.
A well-equipped kitchen adds another layer of functionality. Whether for a quick snack or a shared meal, it supports both personal productivity and team bonding [14]. To keep these areas inviting, regular cleaning and fully stocked supplies are essential.https://app.seobotai.com/banner/inline/?id=sbb-itb-a772226
5. Health and Exercise Facilities
Modern coworking spaces are increasingly focusing on wellness, addressing the growing need for healthier work environments. Recent data reveals that 42% of remote workers incorporate exercise into their workday, compared to 30.8% of onsite workers [18]. These wellness-focused features complement other coworking benefits by boosting overall productivity.
A well-rounded coworking facility includes both active and restorative wellness options. The global wellness market is now valued at over $4.5 trillion [17]. Key amenities often include:
- Fitness Centers: Spaces equipped with cardio machines and strength training equipment.
- Yoga Studios: Dedicated areas for group classes or personal practice.
- Meditation Rooms: Quiet zones designed for mental relaxation.
- Recovery Areas: Facilities offering options like infrared saunas and cold plunges.
“Co-locating fitness with flex space means users can prioritize health and wellness alongside their professional careers.” – Scott Homa, Head of Property Sectors Research for JLL Americas [18]
This focus on wellness improves both physical and mental health in the workplace.
For example, KoWorks in New South Wales offers features such as standing desks, saunas, cold plunges, and yoga classes [17]. Founder Adam Hyman highlights their approach:
“We have definitely seen a very high conversion rate for when people walk through the door from inquiry. I think for us, it’s that say-do ratio. You’ve said something around lifestyle. Is it actually what you do when I walk through your space?” [17]
Studies show that individuals who exercise at least eight times per month are 43% to 105% less likely to require medical attention, leading to fewer sick days and increased productivity [18].
Another example is Wello Works in Atlanta, which provides wellness amenities like infrared saunas, meditation pods, and LED light therapy beds. Members can access these features as part of their membership or as optional add-ons [17].
Additional elements such as air-filtering plants, abundant natural light, and ergonomic designs further enhance well-being. Research indicates that over two-thirds of professionals now rank quality of life above salary, with health and wellness being their primary concern [18]. By incorporating these amenities, coworking spaces not only meet these priorities but also create vibrant, productive communities.
6. Open-Air Work Areas
Coworking spaces are increasingly incorporating outdoor work areas to enhance both productivity and well-being.
These outdoor spaces can lead to measurable benefits. For example, doubling ventilation rates in such environments has been linked to productivity gains averaging $6,500 per person annually [22]. Additionally, they help reduce stress and improve cognitive function [19]. These findings highlight the importance of thoughtful outdoor design.
To make outdoor workspaces effective, certain features are key:
- High-speed WiFi that reaches outdoor areas
- Weather-protected power outlets
- Ergonomic outdoor furniture for extended use
- Shade structures to minimize screen glare
- Climate control options, like water misters for heat and heaters for cooler weather [23]
Experts like Candace Nelson and Joel Steinhaus emphasize the value of combining durable furnishings with advanced outdoor technology to create spaces that foster collaboration.
“We live in a time where innovation is constant. We know furnishings can create an outdoor oasis. When those furnished spaces are coupled with cutting-edge technology that can withstand elements, we start to see meeting places that support collaboration” [20].
“You want to offer a diversity of space types for different kinds of workers… We want to make a space that psychologically gives you the space to do the things you need to do. And where that matches up with a desire to be outside as much as possible, we’re fully supportive of trying to figure that out” [20].
Outdoor workspaces often feature a mix of designs, from private balconies to shared garden areas. These spaces not only encourage creativity but also support mental health. They help the body produce vitamin D, provide a break for the eyes, and activate reward pathways in the brain [19][22].
“Quite a few studies show that people become more relaxed, their heart rate slows and they become more creative when they connect with an outdoor natural environment” [21].
7. Digital Office Management Systems
Coworking spaces today rely on digital systems to keep operations running smoothly. These platforms handle tasks like desk reservations and visitor management, making daily processes easier and more efficient.
Take SwipedOn, for example. This platform is used by over 9,000 workplaces across 70+ countries [24], showing just how common these tools have become.
Key Features of Digital Management Systems
These systems offer practical features that simplify operations, such as:
- Booking desks, parking spots, and meeting rooms instantly
- Real-time updates on availability
These tools are not just about convenience – they directly improve how spaces operate. Franky Law from Accrue Workplaces shares:
“We chose Smartway2 because it has the best feature set, at a lower cost than the competition. Without Smartway2, we’d be in chaos! One of my favorite things about the product is how user-friendly it is. It just works.” [25]
Safety and Compliance Tools
Many systems also focus on safety and compliance by including:
- Digital sign-in records for emergency situations
- Automated visitor tracking
- Secure data storage for audits
- Customizable sign-in options for different users
Here’s a quick look at how these features benefit businesses and members:
| Feature | Business Impact | Member Benefit |
|---|---|---|
| Digital Sign-in | Accurate attendance tracking | Fast, contactless access |
| Resource Booking | Better space utilization | Guaranteed resource access |
| Visitor Management | Improved security | Professional guest experience |
| Emergency Systems | Enhanced safety compliance | Peace of mind |
Mobile Access and Reporting
Many platforms also come with mobile apps, allowing members to check desk availability, book resources, and customize their workspace preferences. This flexibility is especially useful for hybrid work setups.
Additionally, these tools often include reporting features. By analyzing space usage and member behavior, administrators can make smarter decisions about resource management. Pricing varies – some basic plans are free, while systems like Envoy Visitors start at $99 per month [26].
As SwipedOn highlights:
“Automate visitor arrivals, track employee sign-in, and streamline resource bookings with a plug-and-play solution, easily configured to help you meet your compliance and safety needs.” [24]
These digital systems are more than just tools – they’re a backbone for efficient operations, offering tech-driven solutions to improve both management and member experiences.
8. Shared Spaces for Networking
Shared networking spaces serve as lively hubs where professionals can connect and collaborate. Research reveals that 86% of workers grow their personal networks after joining coworking spaces [2].
Features That Build Community
Coworking spaces are designed to encourage interaction – on average, members engage with one to four professionals daily [2]. A Stanford study found that individuals working near others are 50% more productive when completing tasks [28]. This improvement stems from both planned and spontaneous interactions, often facilitated by open lounges, communal kitchens, and layouts that encourage casual conversations.
Opportunities for Professional Growth
The best coworking spaces combine thoughtful design with intentional activities. One senior analyst explained:
“There’s value in the diversity of experiences there. You meet people that you’d otherwise be unable to at a standard office.” [3]
Additionally, 54% of coworking members socialize with others outside of work hours [2], strengthening their professional networks. These interactions range from formal to informal, each serving a unique purpose.
Types of Networking Connections
Networking in coworking spaces can take many forms:
| Interaction Type | Purpose | Example Activities |
|---|---|---|
| Formal | Learning and development | Workshops, skill-sharing sessions |
| Semi-formal | Networking with guidance | Mentorship programs, industry meetups |
| Informal | Casual relationship-building | Coffee breaks, shared meals |
As HubHub Warsaw puts it:
“We like to give the fishing rod, not the fish. We try to connect people; we try to help them take advantage of one another’s skills.” [27]
The Role of Community Managers
To maximize networking opportunities, active community management plays a key role. Community managers organize events like workshops and casual meetups, while also facilitating mentor-mentee relationships [3]. A consultant noted:
“I don’t have to be concerned with every conversation demonstrating my performance and professional growth.” [3]
Conclusion
Today’s coworking spaces show how the right amenities can significantly boost productivity, improve well-being, and support professional growth. In fact, 89% of workers say they feel happier after joining a coworking space [2]. Features like fast internet and wellness zones create environments where professionals can thrive, with 92% of members expressing satisfaction with their workspace [16].
Looking ahead, three key trends are shaping the future of coworking:
| Trend | Impact | Statistic |
|---|---|---|
| Hybrid Integration | Blending physical and digital workspaces | 65% of workers are now employed by companies offering hybrid options [29] |
| Wellness Focus | Prioritizing mental and physical health | 43% of companies plan to increase investments in health and wellness amenities [30] |
| Sustainability | Emphasizing eco-friendly designs and technologies | 75% of companies report that employees expect workplaces to positively impact society [30] |
These developments highlight the need for coworking spaces to evolve. Miro Miroslavov, CEO and Co-founder of OfficeRnD, puts it best:
“The success of your coworking business hinges on providing unique and differentiated coworking space amenities, such as podcast studios, artisan coffee bars, and wellness zones, to attract a diverse and engaged membership base.” [1]
As work environments shift from being office-focused to people-focused, coworking spaces that actively listen to member feedback and adapt to changing needs will remain essential hubs for collaboration and growth [4].